Preserve at Deer Run Event / Social Committee
Event / Social Committee is responsible for planning and organizing events to foster community engagement and social interaction among homeowners. These events can range from themed gatherings like cookouts or holiday celebrations to more structured activities like garage sales or sporting events. Please note that the budget for events come from donations, not from the HOA budget. The committee shall exist for the purpose of advising and assisting the Board of Directors in creating activities that foster a sense of community.
Submit a request for Food Truck or Event
If you have an idea for an event that you think would be a hit in the community, contact the event committee so that they can get it to the Board of Directors. Would you like to take the lead on a monthly community event? Please let the event committee know so they can get in on the board’s agenda
Birthday party at the pool request
You can not reserve the pool, but you can let the community know that you will have a gathering at the pool, and it can be added to the social calendar so that others see the addition. This also allows the Pool Committee to monitor pool capacity.
You will share the pool with all other Homeowners.
Report a Concern
If you have a community concern, please fill out this form. (Example: Ants around the pool, Cattails in the pond, pot hole on the road)
Event / Social Committee Charter
- PURPOSE: The committee shall exist for the purpose of advising and assisting the Board of Directors in creating activities that foster a sense of community.
- GOALS:
- The committee should establish a process for identifying the needs and desires of the community.
- Develop a program to meet those needs and oversee the social programs to ensure that such pre-determined needs are met.
- MEMBERSHIP:
- The committee shall consist of three or more members representing the community and a chair, all being appointed by the Board of Directors. The committee is encouraged to make recommendations to the board.
- The committee may invite friends of the committee to volunteer, to assist, and advise the committee on special projects.
- RESPONSIBILITIES:
- The committee shall be responsible for submitting recommendations quarterly to the Board of Directors, upon approval of activities/events, and implementing approved social gatherings. The committee can recommend more than once a quarter or monthly.
- The primary responsibility of the committee is to effectively bring resident members together throughout the year.
- Managing an event schedule to include, but not limited to:
- Food Trucks
- Holiday Events
- Community Garage Sales
- Community Night Out
- First Saturday of the month
- MEETINGS: Meetings will be scheduled as needed, or the committee shall meet once per quarter. The committee will brief on talking points on the 3rd Thursday of every month to the HOA Board.
- REPORTS: A quarterly report should be submitted to the board on events, participation, and cost.
- BUDGET: The committee shall adhere to a budget, as approved by the Board of Directors.
Community
Preserve at Deer Run Gallery
